Call for Papers

When will FOSS Backstage be taking place?

FOSS Backstage 2020 will take place on Fri 6. March.

Which session formats can be selected?

The FOSS Backstage features different formats. You can select between the following in the CfP form:

  • talk
  • discussion
  • workshop
Who can take part in the CfP?

Anyone and everyone (with an internet connection) and a good idea can take part in the CfP.

Do I need to have a FOSS Backstage account to be able to submit a proposal for the CfP?

Yes. The account allows you to register yourself as a speaker and submit a proposal for the Call for Papers over your profile. You can edit your proposal at any time – even after submission – and manage your information. Account registration and setup is free and only takes a few minutes. Just head this way:

Step-by-step: How does registration work?

Click here, fill out the form and submit it. The registration system will send you an email with a one time login link. Click the link and log in. Complete your profile and set a password so you can edit your profile later, submit another proposal or edit one you already submitted. 

What does the Call for Participation (CfP) form look like and what information do I have to enter?

You need the following:

  • Title
  • Description
  • choose a track
    • Asychronous Collaboration
    • Mentoring
    • Governance
    • Legal
    • Sustainability/Funding
  • choose a format
    • talk
    • discussion
    • workshop
  • choose a duration
    • 20 or 40 minutes
  • choose an experience level the audience of your session should have.
    • beginner
    • intermediate
    • advanced

optional you can:

  • provide a link to a video of a previous talk you held or a link to a short video pitching your talk to us. Allowed provider: Vimeo , YouTube
  • name a co-speaker. please note: your co-speaker has to be registered, so you can link his or her account to your talk.
  • fill out the comment field with additional questions or requirements your have to conduct your talk. 
Will my information in the Call for Participation (CfP) form be made visible to the public?

No. We retrieve information from the form so as to assess and categorize your proposal. Should your proposal be accepted, we will then publish the submission. However, only information relevant to the visitors will be made public. Your contact details and similar information will not be published.

In which languages can I submit my proposal?

The conference language will be English, so please submit your proposal in that language.

How many proposals can I submit during the CfP?

You can submit as many proposals as you like but usually we will only accept one of them. 

Can I still edit my proposal in the CfP form?

Yes. The CfP form can be edited and saved up until 10 January 2020. Following the expiration of the deadline, your submission will be final and you should only make changes to it in consultation with the program team. (We are able to see when and by whom a submission was edited in our system.)

There’s the possibility of uploading videos in the Call for Participation (CfP) form. Why should I do that?

Possible video material from a conference or event you have already spoken at helps us a great deal in our assessment. It allows us to better understand, evaluate and categorize your submission, while also giving us an impression of your public speaking skills and your ability to communicate your topic. Don’t worry, these videos are not made public.

Does the video have to be related to my submission topic?

Not necessarily, but it can help us better understand your submission. If your video doesn’t have that much to do with your topic, but will convince us of your qualities as a speaker, then feel free to use it.

How long is a session?

A session can be either 40 or 20 minutes long.

We don't have fixed durations for Workshop sessions. Please propose a length for your workshop in the comment field at the bottom of the CfP form.

My session is not published. Did you get it?

As long as you can access your session from the dashboard whilst logged in, it is saved and submitted correctly. You don't need to do anything else. 

Your session will be published once we have accepted it for the conference program. But no worries, we'll inform you via email before we'll publish it.

How do I know if my session has been selected?

After passing the relevant submission stage deadline, we will contact you regarding your session's acceptance or rejection.

When does the content of my session need to be ready?

On the day your session will take place. We'd appreciate getting your finished presentation 2 days before your talk though.

Only your short session description will be published online. We’d suggest making this short description informative and well formulated when submitting, in order to get us and the conference participants interested in your session. Also, make it short but sweet!

I already bought a ticket. As a speaker, will I get a refund?

No, unfortunately not.

Tickets are not refundable in general. You can resell your ticket or gift it to someone. For more information see our ticket FAQ.


Can I share or transfer a ticket?
  • Sharing: A ticket cannot be shared. 
  • Transferring: You may transfer your ticket once to another person using the link in your ticket email. The deadline for this action is February 28th 2020.
How do I transfer my ticket to another person?

If you want to sell your ticket or gift it to someone then use the link provided in your confirmation e-mail, that was sent to you right after your ticket purchase. Please note that transfers can only be done until February 28th 2020. If the ticket to be transferred is not a gift, then it is up to you and the new recipient to work out your own payment method. Of course, you can still sell your ticket even if the February 28th 2020 deadline has passed. However, passed that date we will not be able to change the original name on the ticket and nametag to that of the new attendee’s. There will however be blank nametags available on location at the accreditation desk.
If you have any further questions, simply send a short e-mail to:

I need a receipt of my ticket purchase.

Ticket shop will automatically issue an receipt upon purchase. If you have any issues please get in touch via

What do I need to prove eligibility for discounted/reduced tickets?

Pupils, students, people on social welfare, retirees and people with disabilities are eligible for these tickets. Please note that you might have to present corresponding documentation of eligibility on location (student ID or other form of documentation that is valid in March 2020). 

Will there be a discount for groups of students?

Yes! For groups of 10 to 19 students please request instructions via . Larger groups, please contact us via

I’m neither a student nor unemployed but I’m also not earning enough to afford a ticket.

Besides buying an Early Bird Ticket you have another option for attending FOSS Backstage, for free.

Become a speaker. Our Call for Papers began in the beginning of December 2019. It gives you the chance to submit a talk, a workshop or a discussion panel and thus apply to be part of the FOSS Backstage 2020 program.

I’m bringing a child to FOSS Backstage. Are tickets required for kids, too?

No. Children up to and including 15 years of age get free admission. People age 16 and above require a ticket but are eligible for a reduced pupils ticket.

As a person with a disability, may I bring an accompanying person to FOSS Backstage?

Individuals with disabilities may bring an accompanying person to FOSS Backstage. Please contact us in advance via, stating your ticket number and a brief explanation or evidence of your accompanying person. Admittance for accompanying persons can only be granted after written confirmation from our side.

I want take part in the Call for Papers but will also buy an Early Bird Ticket just in case. Will I get the ticket costs reimbursed if my submission is accepted?

No, unfortunately not. But you can resell or transfer your Early Bird Ticket to someone else.